Privacy Policy

1. Information We Collect

1.1 Information You Provide Directly

We collect personal information that you voluntarily provide when you:

• Create an account as a Candidate or Company
• Complete FAA verification
• Post or apply to a job
• Purchase job credits or upgrades
• Communicate with our team

This may include:

• Full name, email address, and password
• FAA verification data: full name, date of birth, certificate type, and number (used only for verification — not stored permanently)
• Professional information: location, job title, license type, skills, and uploaded resume or certificates
• Company information: company name, address, website, contact details, billing info
• Payment data: handled securely by Stripe (we never store credit card numbers)
• Communications: messages, applications, and emails exchanged through the platform

1.2 Information Collected Automatically

When you visit or use AviHire:

• Log and usage data – IP address, browser, device type, referring pages, timestamps
• Cookies – to remember preferences, sessions, and improve performance
• Analytics data – aggregated site usage collected via tools like Google Analytics

2. How We Use Your Information

We use your data for legitimate business purposes, including to:

• Create and manage your user account
• Verify your FAA credentials for eligibility
• Match candidates with relevant aviation jobs
• Enable employers to post, manage, and promote job listings
• Process secure payments via Stripe
• Send notifications related to account activity, verification, or job updates
• Improve platform functionality, user experience, and security
• Comply with applicable U.S. laws and prevent fraudulent use

3. Legal Basis for Processing (for Non-U.S. Users)

If you access AviHire from outside the U.S., we process your data under:

• Contract necessity – to provide requested services
• Legitimate interests – to maintain and secure the platform
• Consent – for optional job alerts or marketing (you can withdraw anytime)
• Legal obligations – to comply with regulatory requirements

4. How We Share Your Information

We may share information with:

• Employers – if you apply to their jobs or make your profile visible
• Candidates – public job listings and company details are visible to all registered users
• Service providers – including Stripe (payments), Firebase (database), and Postmark/Azure (emails)
• Analytics & hosting partners – to maintain and improve site performance
• Law enforcement or legal authorities – when required by law or to protect rights and safety
• Business transfers – in case of mergers, acquisitions, or company restructuring

We never sell your personal data to third parties.

5. Data Retention

We retain information as long as necessary for:

• Your active account and service usage
• Legal or accounting obligations
• Dispute resolution or fraud prevention

FAA verification data is used temporarily for matching purposes and not permanently stored after verification is complete. You can request deletion of your account and related data by contacting us at support@avihire.com.

6. Data Security

We take reasonable steps to protect your data through:

• SSL/TLS encryption for all connections
• Secure password hashing (bcrypt or equivalent)
• Access restrictions for internal staff
• PCI-compliant payment processing via Stripe

Despite safeguards, no system is 100% secure. You acknowledge the inherent risks of online transmission.

7. International Data Transfers

AviHire is operated and hosted in the United States. If you access our platform from the EU, UK, or other regions, your data may be transferred to and processed in the U.S., where data protection laws may differ from those in your country. We ensure adequate protection through contractual safeguards and secure infrastructure.

8. Your Privacy Rights

Depending on your location, you may have the right to:

• Access, correct, or delete your personal data
• Withdraw consent for marketing or alerts
• Request a copy of your data (portability)
• Object to specific processing activities

To exercise these rights, contact support@avihire.com. We may require identity verification for security purposes.

9. Children's Privacy

AviHire is intended for individuals 18 years or older. We do not knowingly collect data from minors. If you believe a minor has provided us data, please contact us to delete it.

10. Cookies and Tracking

We use cookies to:

• Maintain login sessions
• Remember preferences
• Analyze traffic and performance

You can disable cookies in your browser settings, but some site functions may stop working properly.

11. Third-Party Services

We rely on trusted third-party providers for critical features:

• Stripe, Inc. – payment processing
• Firebase (Google LLC) – secure user data management
• Postmark / Azure Communication Services – transactional emails
• Google Analytics – usage tracking

Each provider processes your data under their own privacy policies, available on their websites.

12. Updates to This Policy

We may revise this Privacy Policy periodically. Any updates will be posted on this page with a new effective date. Continued use of AviHire after updates means you accept the revised policy.

13. Contact Us

If you have any questions, concerns, or requests regarding your personal data or this Privacy Policy, please contact: